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The University of Southampton
Welcome

Welcome to the University of Southampton

Welcome

Before you arrive

It’s almost time for you to join us and we can’t wait to welcome you. Your first week as a student will be extremely busy, so we want to make it as easy as possible for you to carry out the important tasks that must be completed before you start your studies.

Please make sure you follow these steps before you arrive, as some tasks are essential for you to be able to register as a student with us.

Key dates
  • Welcome Freshers' Programme: Saturday 21 September 2019 – Monday 30 September 2019
  • Semester 1: Thursday 26 September 2019 – Saturday 25 January 2020
  • Semester 2: Monday 27 January 2020 – Saturday 13 June 2020

If you have any questions or problems, please contact the University.

We look forward to seeing you soon!

Finalise your accommodation

Finalise your accommodation

Organising and confirming your accommodation before you arrive, and knowing what to do when you get here will ensure that you get off to the best start.  Although the majority of students join the University in September, there are a number of different groups of students who arrive at various points throughout the year. This can affect how and when to apply for accommodation, therefore it is important that you read this information carefully and ensure you have completed each step that applies to you before you continue.

Students arriving in September

Students who are covered by the accommodation guarantee should submit their application by 1 August to be guaranteed accommodation. If you have missed this date or if you are not covered by the other terms of the guarantee, we still welcome your application for accommodation and recommend that you  apply as soon as possible. We will always make offers to students if we have suitable availability so it is worth making an application if you are interested in University accommodation.

Accommodation offers are normally made around mid-August to early September, after students have met their conditions of study. You will need to log in to your accommodation account and check the status of your application regularly at this time, as this is where you will be able to view and accept the offer.

Your offer will have a deadline that you need to accept it by. This is why it is really important that you check your accomodation account regularly. If you are going to be away in August or September, or are worried there may be a reason you will miss an offer, please contact us to discuss this. You’ll likely have lots of questions about your accommodation, from your application to what to do when moving in.

We have put together information that you might find useful on our Accommodation Hotline website, but if you can’t find the answer you’re looking for, we have a dedicated team of staff ready to help with any queries or concerns that you may have.

Our Accommodation Hotline will be running from 13:00 on Thursday 15 August 2019 until Friday 20 September 2019 and are there to and advise support you through the accommodation process. They can be contacted via phone, email and online chat and are open weekdays 8:30-18:00.

If you are interested in applying for University Accommodation, apply here.

  • Got a quick question? Use our online chat facility to contact one of our Accommodation Advisors
  • Email us. Don’t forget to include your student ID number in your email
  • Take a look at our website. We have built a site to help answer some of the key questions students have about accommodation

Students starting your studies in Semester 2

If you would like accommodation in our Hall of Residence and you are starting your studies in semester 2, you must apply online by Sunday 1 December 2019. Applications after this date will still be considered and accommodation will be offerred if there is suitable availablity.

Make an application if you are interested in University accommodation. Apply now.

Students who live at home

If you plan to live at home whilst you’re studying with us then you’ll find a range of useful information and advice for those who live locally or commute here.

Students starting your studies at another time of year

We may be able to offer accommodation for part of the academic year, although this will be subject to availability. If you would like to be considered for Halls of Residence accommodation you will need to apply for accommodation in the current year (the application will open as soon as there is availability in halls).

Apply now for a place in University Accommodation.

Private rented accommodation

As an alternative to Halls of Residence, both Southampton and Winchester offer a wide range of private rented accommodation and there is support available to find it at whatever time of year you are starting your studies.

We are a core partner in the Southampton Accreditation Scheme for Student Housing (SASSH). The SASSH website only advertises housing where the landlord has agreed that their property complies with SASSH safety and quality standards. There are also message boards where students can communicate with each other to advertise or look for accommodation.

The Students' Union also has its own letting agency to help you find private rented accommodation in Southampton or Winchester. The agency is designed to ensure students get the best possible standard of accommodation.

Set up your IT account

Before you arrive, you must set up your new University computing and email account. You can set up your account from any computer with an internet connection. You will be asked to provide:

  • your student ID number (you can find this in your welcome email from the University or at your student office)
  • your family name
  • your date of birth

Please note: Office 365 is available to download for free to all University of Southampton students, staff and PGRs. You can find out more about downloading the software here: Office 365

During the process you will be given an IT account username and you will be asked to choose a password. It is very important to remember both your username and password so you can enrol and access other University services. Please make sure you:

  • write down your username
  • choose a password that you will remember and that will be easy to type on a UK keyboard. 

During this part of the process you will be asked to set some security questions and answers.  It is important that you select an appropriate question, and provide an appropriate answer, as these questions will be used to verify your identity in the future should you forget your password, or allow it to expire.   

Subscribe

Visit our self-service area to subscribe. Our helpful video will take you through each step in the process.

Click here to get started

Once you have set up you University IT account, it is very important that you check your University email account regularly. The University will send important information to you using this email address, for example, information about your course, fees and accommodation.

Pay your tuition fees

Please read the information below carefully and then proceed to the bottom for payment methods.

Students starting your studies in September

Fees are either due in full by 30 September 2019 or you can pay your fees in three instalments at the start of each term: 30 September 2019 (34% is due), 6 January 2020 (33% is due) and 20 April 2020 (remaining balance is due).  

We strongly recommend that students pay fees online via our secure web payments facility. Alternatively all students can pay via our bank transfer system. This system allows you to pay in your local currency from your home bank account, including UK students paying in GBP. 

If you are receiving Student Finance

If you are a UK or EU student who has applied for a tuition loan, or if you are on an exchange programme, you must ensure that your loan has been approved and that you have submitted all relevant documents prior to arrival. This will allow Student Finance to pay your fees automatically once you have completed your enrolment at the University. 

EU/International Students 

If you are not sure which fees you should be paying, please check your fee status by contacting feesclassification@soton.ac.uk.  

If you have a sponsor

If a sponsor such as a research council, employer, or foreign embassy/government will be paying for all or part of your tuition fees, please fill in a copy of the fees sponsorship form and email it to sponfee@southampton.ac.uk along with a copy of your official letter of sponsorship. Please note that if you fail to provide full sponsorship details by 30 September 2019, you will be held responsible for paying the full fee.

Students starting your studies at another time of year

Postgraduate research students commencing studies later than 1 November 2019 will be charged tuition fees pro rata for the first year. Tuition fees are due in full within 7 days of the start of their course but some payment plans are also available as listed below:  

  • PGR students starting between 1 November 2019 and 1 January 2020 can pay in three payments of 34% upon enrolment, 33% on 6 January 2020 and 33% on 20 April 2020.  
  • PGR students starting from 1 January 2020 to 20 April 2020 can pay in two equal instalments 50% upon enrolment & 50% on 20 April 2020. 
  • PGR students starting after 20 April 2020 should make full payment upon enrolment.  

Taught programmes starting in semester 2

Tuition fees are due in full by 1 February 2020. If tuition fees are not paid in full, the following rule applies:  

  • 34% on 1 February 2020, 33% on 1 April 2020 & 33% on 1 May 2020. 
  • A full year’s tuition fee is charged and payable every year of all taught courses 

Studying on a module-by-module basis
You will need to pay for each module before it begins.

How to pay

You will need your student ID when paying your fees. You will have received this in email correspondence from the University admissions team in your welcome email. Please note the University does not accept cash payments.  

Useful Downloads

Need the software?PDF Reader

Enrol

Now that you have set up your IT account, you should enrol online via the Student Enrolment website. If you have only just set up your University IT account, remember that you may need to wait between 15 – 30 minutes before the system will allow you to enrol.

What you will need

To log in, you will need your University username and the password you chose when you set up your IT account. You will also need the following information: 

  • your student ID number (this is on the welcome email/letter sent to you, or is available from your student office) 
  • your current permanent address 
  • your term time address in the UK 
  • your emergency contact details

Additional information

You will also be asked for the following details, but these are not essential to enrol – you can add them to your online student record at a later date: 

  • your term time telephone number in the UK 
  • your mobile telephone number 
  • the name and address of your doctor 
  • information on sponsors (if your tuition fees are not being paid by you or your family) 

As part of enrolment we will also require you to answer a series of questions set by the UK Government for statistical purposes.

International Registration

If you are from outside the EEA, you can complete the online enrolment process to provisionally enrol before you arrive at the University. To fully enrol you will be invited to attend registration where you will need to show your passport, visa and academic qualifications.

Student at computer

Ready to enrol?

Enrolment should take about 15 minutes.

Enrol now

Apply for your ID card

Apply for your ID card

You must apply for your student ID card before you arrive, as you will need it to access many of the facilities and buildings on campus, including the library and faculty buildings. 

When you apply for your ID card you will be given the option to choose additional services, which require payment. This includes the option to sign up for membership of the University’s sports facilities. 

Student at enrolment

How to apply

Log in using your University username and the password you chose when completing step 3. Have a suitable digital passport-style photo ready to upload.

Click here

Collecting your card

You must have ordered your card before arriving at a collection point. Please order your card above 

Students starting your studies in September

New UK/EU students

If you are a UK or EU student and have applied for your card by 18 September, your card will be available for collection over Welcome Weekend, between 10:00- 17:00 from the Welcome Weekend tent situated on Highfield Campus. If you do not order your ID card in time and collect it over Welcome Weekend and you are receiving student finance, your payments will be delayed.  

New International students

You will receive an email inviting you to book an appointment for International Registration. During this appointment, you will be given your ID card. 

Pre-sessional students

You will need to attend an appointment to submit your visa during the first few weeks of study for your main degree programme (you will receive further information regarding the arrangement of this appointment in September). At this appointment you will receive your new ID card. Please ensure that you bring your pre-sessional ID card to this appointment. 

Pre-sessional students with a joint CAS

If you are a pre-sessional student with a joint CAS and have applied for your card by the 19 September, your card will be available for collection over Welcome Weekend, between 10:00-17:00 from the Welcome Weekend tent situated on Highfield Campus.  

Students starting your studies at another time of year

UK/EU students

You will be able to collect your ID card from the Student Services Centre, Building 37, on Highfield Campus. You will receive an email to notify you that your ID card is ready for collection. 

International students

If your programme of study begins at the start of semester two, you will receive an email inviting you to book a registration appointment. During this appointment, you will be given your ID card. 

At other times of the year you will need to register by visiting the Registry Office in Building 37. As soon as you have completed registration you will be able to collect your card from the Student Services Centre. 

 

 

Additional Support

Enabling Services

If you require additional support for a specific learning difficultly (e.g. dyslexia), a mental health condition, a disability, or ongoing health condition, it is in your best interest to contact the University Enabling Services Team as soon as possible.

If you have not done so already, please get in touch so that we can explore what support might be helpful for you. The earlier you contact us, the quicker we can get your support in place. This can have a positive impact on your studies and could support you to achieve your full potential.

Support Available

The types of support may include;

  • Additional exam arrangements (For example extra time)
  • Specialist Study Skills support (1:1 or small group workshops)  
  • Learning support  (e.g. notetaking)
  • Advice on applying for a Disabled Students’ Allowance (DSA), which might include access to: specialist one-to-one support, mentoring or specialist equipment
  • Short-term counselling and hypnotherapy

Enabling Services offers also a range of support services to help you with your wellbeing, including our daily Drop In service, mindfulness, and online workshops

Students talking

Transition day

You are invited to a Transition Day. Meet other students and find out what support is available

Group of students

Contact us

Contact us if you have any questions about what Enabling Services can offer you.

Care Leavers & Estranged Students Support

We want to ensure everyone has the best possible start to their studies, as such we offer tailored support to those leaving a care environment or studying without the support of their family. More information on the enhanced support package, including 365-day University accommodation and the additional bursary for eligible students, can be found here.

If you are a Care Leaver and have ticked the box on your UCAS form then a member of the Student Inclusion Team will reach out to you before your arrival. Alternatively, if you think you are eligible and did not tick the box or are estranged from your family then please contact studentinclusion@soton.ac.uk.

Student Parents logo

Student Parents

Useful information for those balancing studying alongside parental responsibilities.

Mature Students logo

Mature Students

Information and guidance for those returning to education aged 21+ to help during Welcome and beyond.

Getting to the University

If you haven't already, remember to download the MySouthampton app and select the Welcome Profile to access tailored information for new students.

Getting to the University

International Students starting your studies in September

Register for Meet and Greet

Meet and Greet is only available to students arriving during semester one and two intake dates, if you are arriving outside these dates you will need to make your own way to the University. To help you with this please visit our website for directions.

To help make your arrival in the UK as easy as possible we run a free Meet and Greet service at London Heathrow Airport and London Gatwick Airport. We will be at the airport to meet you and there will be a coach service to take you to your accommodation in Southampton or Winchester. You will arrive in time to take part in the various welcome activities on offer.

Semester One Meet & Greet – September 2019

Our Meet and Greet team will be there to meet you on the following dates:

  • Wednesday 18 September
  • Thursday 19 September

To sign up for this free service you will need to complete our online booking form. The deadline for submitting the form is 09:00 (local time)  Monday 15 September.

After the 15 September, if you still wish to sign up for the free Meet and Greet Service on 18 or 19 September, please email: meetandgreet@soton.ac.uk with the following information:

Your full name
Student ID
Mobile telephone number
Email
Date of arrival
Airport and Terminal
Flight number
Arrival time
Accommodation details

Your information will be passed to the Meet and Greet Team and they will find you a place on a coach if they can, however this cannot be guaranteed.

Meet and Greet representatives will be at each airport who will be wearing green t-shirts with the University of Southampton logo. The last coach will depart when all pre-booked students have been met by a member of the Meet and Greet Team.

Please note that the coach service is for students only. If there are seats available, your friends and family members may be able to join you on the coach but priority will be given to students first. 

If there are no places on the coach for your friends or family, we will help them find a National Express coach service to Southampton Coach Station. The price for this will be between £20 – £25 per person.  

Please also be aware that the coaches have a limited luggage capacity. There is therefore a maximum luggage allowance of two large suitcases (which you must be able to pick up and carry yourself) and one small piece of hand luggage per student.

If you are not using the Meet and Greet service and you need information on how to get to the University, visit our website for directions.

Students travelling from within the UK

If you are travelling from within the UK, please see our website for information on how to get here.

Starting your studies at another time of year

If you are not using the Meet and Greet service and you need information on how to get to the University, visit our website for directions.

For further information, please see our Frequently Asked Questions.

UK/EU Students

You have no further steps. Please visit the When you arrive page.

International

Please continue to step 8.

Do you need a visa?

If you are a UK student, you can find directions to the campuses from our directions page.

Do you need a visa?

If you are an international student from any other country you may need a visa to study in the UK. Please visit the UK government’s website to check if you need a UK visa.

There are many visa categories on which you are allowed to study without switching to a Tier 4 general student visa, including PBS Dependent visa, Tier 5 and Tier 2. If you already have an immigration status which you think allows study in the UK but are unsure, please contact the VISAS Team as soon as possible.

Getting a visa can take a long time, so it is important to apply in good time. You can apply up to three months before your programme start date.

If you haven’t already applied, find out whether you need a visa and see our guidance on the application process.

If you apply for a Tier 4 visa from outside the UK for a course longer than 6 months:

You will collect your visa for the full length of your stay when you arrive in the UK. The visa you collect when you arrive is called a BRP (Biometric Residence Permit).

When you apply for your visa, you choose to collect your BRP (visa) directly from the University of Southampton; to do this you must enter our alternative collection location code.  You will also have the option to collect your BRP (visa) from a Post Office.

We recommend that you choose the option to collect your BRP (visa) from the University.

The Alternative Collection Location Code for the University of Southampton is:  2HE382

Address details:

University of Southampton
VISAS Team
Building 37, Room 2035
University Road
Southampton
SO17 1BJ

You will need your visa to register at the University of Southampton, as UK Visa and Immigration requires the University to take copies of all immigration permissions and passports for those students who are from outside the European Economic Area (EEA) and Switzerland. If you have any kind of visa, entry stamp or have been granted Indefinite Leave to Remain in the UK then you will need to attend International Student Registration, where we will take these copies and you will be able to collect your visa (BRP).

If you have applied to extend your visa inside the UK

If you have already applied for a visa or other immigration permission to remain in the UK, you must bring original evidence of this to register. Acceptable evidence will be a printout of your visa appointment confirmation from UKVCAS and either your document checklist or application summary.

International student registration

If you have chosen to collect your BRP from the University, you will receive your BRP during your international registration appointment.

If you have chosen to collect your BRP from a Post Office in the UK, you must collect your BRP before you attend international registration and bring your BRP and passport to your appointment. 

Please note, once you have been issued your BRP, it will replace the 30 day entry visa in your passport. Your BRP is your visa and should last for the whole of your programme of study.  

Pre-sessional students

You will have attended a registration event as part of your pre-sessional induction programme and do not need to attend another registration event for your main degree programme. You may need to apply to extend your Tier 4 visa if your current visa was for your pre-sessional programme only.  

Please refer to our pre-sessional visa extension webpage for information and about how we can help you apply.

Prepare for registration

What is International Registration

It is a requirement of the UK Home Office for us to check that you have the right to study in the UK.

Please read the section that applies to you to find out if you need to attend, what you should check before booking, what you will need to bring with you and what will happen at your appointment.

eGates at the UK Border

If you have a Tier 4 visa or a BRP card and are a national from Australia, Canada, Japan, New Zealand, Singapore, South Korea and the United States of America you will be permitted to use eGates when you enter the UK border.

If you enter the UK using an eGate you will not receive a stamp in your passport so you must also bring evidence of the date that you entered the UK e.g a boarding card, ticket or booking confirmation for travel to the UK.

If you are a national from one of the countries listed and you are coming to the UK as a short term student you must not use an eGate and you should see a Border Force Officer to get a stamp in your passport.

 

I am a UK, EEA or Swiss National

You do not need to attend our International Registration event.  Please look at the Welcome Events Calendar for details of your local induction events. 

I have a short-term study visa

You will need to attend our International Registration event and will receive an email inviting you to book an appointment.

If you are a national from Australia, Canada, Japan, New Zealand, Singapore, South Korea and the United States of America and you are coming to the UK as a short-term student, it is important that you do not use the eGates.

Please make sure that you see a Border Force Officer to get a short-term student visa stamp in your passport (the stamp will state short-term student).  You will not be permitted to enrol at the University without the short-term study visa stamp.

Before you book your appointment please check your Welcome Events Calendar.  Where possible book an appointment time that does not conflict with any compulsory faculty events. If you are studying at our Winchester Campus you should book an appointment on a day when you are able to travel to Southampton.

You will need to bring the following to your appointment:

  • Your confirmation of booking email
  • Valid passport with your entry stamp or visa sticker/vignette
  • Your term time address

What will happen at your appointment?

At arrival At the start of your appointment we will check that you have all of your necessary documents with you.
Identity and visa check

We will check your passport and immigration status document/entry vignette.

We will either issue or check your Biometric Residence Permit (BRP) if necessary.

If your visa requires you to register with the police we can provide guidance on how you do this.

Scanning We will scan your passport and entry stamp or visa sticker/vignette into your student record, and update our records to say that we have completed your right to study check so that you can fully enrol.
Enrol We will support you to complete enrolment
ID card We will give you your ID card and you are ready to start your studies.

I have Indefinite Leave to Remain in the UK

We will need to see evidence of this. If you are coming to Southampton before Saturday 14 September 2019 you can bring this to the Student Services Centre (Highfield Campus, Building 37) where we will take a scan of your documents.

If this is not possible you will need to book an appointment at International Registration. If you have applied for a student loan please ensure you book an appointment before your studies start to avoid delays with your finance.

Before you book your appointment please check your Welcome Events Calendar.  Where possible book an appointment time that does not conflict with any compulsory faculty events. If you are studying at our Winchester Campus you should book an appointment on a day when you are able to travel to Southampton.

You will need to bring the following to your appointment:

  • Your confirmation of booking email
  • Your term time address
  • One of the following:
    • Valid Biometric Residence Permit
    • Passport with visa sticker/vignette
    • Stamp in valid passport
    • Letter confirming ILR has been granted

What will happen at your appointment?

At arrival At the start of your appointment we will check that you have all of your necessary documents with you.
Identity and visa check We will check your passport and immigration status document
Scanning We will scan your passport and confirmation of immigration status into your student record, and update our records to say that we have completed your right to study check so that you can fully enrol.
Enrol We will support you to complete enrolment
ID card We will give you your ID card and you are ready to start your studies.

I have a Tier 4 visa

You will need to attend our International Registration event and will receive an email inviting you to book an appointment.

The timing of your appointment will depend on where you have chosen to collect your Biometric Residence Permit (BRP) card, which will be shown on your Home Office decision letter.  We recommend that you choose to collect your BRP at the University of Southampton.

If you have chosen to collect your BRP from the University of Southampton please ensure you book your appointment at least 48 hours after your arrival date in the UK.

If you have chosen to collect your BRP from the Post Office please book an appointment and ensure you are able to collect your BRP before your appointment time. Click here for a map with the location of the Post Office.

Before you book your appointment please check your Welcome Events Calendar.  Where possible book an appointment time that does not conflict with any compulsory faculty events. If you are studying at our Winchester Campus you should book an appointment on a day when you are able to travel to Southampton.

You will need to bring the following to your appointment:

  • Your confirmation of booking email
  • Valid passport with a visa sticker/vignette
  • Biometric Residence Permit if you have already collected it from the Post Office
  • The original qualification (s) that are listed on your CAS and an official translation if these are not in English. You must bring these documents even if you were not asked to present them when you made your application for your visa
  • Your term time address

If you fail to bring any of the documents listed above you will not be able to register and will not be able to start to study at the University of Southampton.

What will happen at your appointment?

At arrival At the start of your appointment we will check that you have all of your necessary documents with you.  We will also ask you to read and sign a declaration that you understand your responsibilities as a student with a Tier 4 visa.  We will also ask you to give us permission to obtain your immigration history from the Home Office if necessary.  This will be to help you resolve an issue with your visa.  You can read a copy of this document here (hyperlink)
Qualification checking and scanning We will check your original qualification certificates and take a scan to add to your student record
Identity and visa check

We will check your passport and entry vignette, and either issue or check your Biometric Residence Permit (BRP).

If your visa requires you to register with the police we can provide guidance on how you do this.

Scanning

We will scan your passport, visa, signed declaration and BRP into your student record, and update our records to say that we have completed your right to study check so that you can fully enrol.

Enrol We will support you to complete enrolment
ID card We will give you your ID card and you are ready to start your studies

I am the dependent of someone on a Tier 1, Tier 2 or Tier 4 visa

We will need to see evidence of this. If you are coming to Southampton before Saturday 14 September 2019 you can bring this to the Student Services Centre (Highfield Campus, Building 37) where we will take a scan of your documents.

If this is not possible you will need to book an appointment at International Registration. If you have applied for a student loan please ensure you book an appointment before your studies start to avoid delays with your finance.

Before you book your appointment please check your Welcome Events Calendar.  Where possible book an appointment time that does not conflict with any compulsory faculty events. If you are studying at our Winchester Campus you should book an appointment on a day when you are able to travel to Southampton.

You will need to bring the following to your appointment:

  • Your confirmation of booking email
  • Either a valid Biometric Residence Permit or a valid Passport with visa sticker/vignette
  • Your term time address

What will happen at your appointment?

 

  
At arrival At the start of your appointment we will check that you have all of your necessary documents with you.
Identity and visa check We will check your passport and immigration status document
Scanning We will scan your passport and confirmation of immigration status into your student record, and update our records to say that we have completed your right to study check so that you can fully enrol.
Enrol We will support you to complete enrolment
ID card We will give you your ID card and you are ready to start your studies.

I am the family member of a UK, EEA or Swiss National

We will need to see evidence of this. If you are coming to Southampton before Saturday 14 September 2019 you can bring this to the Student Services Centre (Highfield Campus, Building 37) where we will take a scan of your documents.

If this is not possible you will need to book an appointment at International Registration. If you have applied for a student loan please ensure you book an appointment before your studies start to avoid delays with your finance.

Before you book your appointment please check your Welcome Events Calendar.  Where possible book an appointment time that does not conflict with any compulsory faculty events. If you are studying at our Winchester Campus you should book an appointment on a day when you are able to travel to Southampton.

You will need to bring the following to your appointment:

  • Your confirmation of booking email
  • Valid passport
  • Biometric Residence Permit, visa or valid Family permit/residence card
  • Your term time address

What will happen at your appointment?

 

At arrival At the start of your appointment we will check that you have all of your necessary documents with you.
Identity and visa check We will check your passport and immigration status document
Scanning We will scan your passport and confirmation of immigration status into your student record, and update our records to say that we have completed your right to study check so that you can fully enrol.
Enrol We will support you to complete enrolment
ID card We will give you your ID card and you are ready to start your studies.

I have completed my Pre-Sessional English for Academic purposes course, I have travelled outside of the UK since completing my pre-sessional course, and I have applied for and been granted a new Visa

You will need to attend our International Registration event and will receive an email inviting you to book an appointment.

The timing of your appointment will depend on where you have chosen to collect your Biometric Residence Permit (BRP) card, which will be shown on your Home Office decision letter.  We recommend that you choose to collect your BRP at the University of Southampton.

If you have chosen to collect your BRP from the University of Southampton please ensure you book your appointment at least 48 hours after your arrival date in the UK.

If you have chosen to collect your BRP from the Post Office please book an appointment and ensure you are able to collect your BRP before your appointment time. Click here for a map with the location of the Post Office.

Before you book your appointment please check your Welcome Events Calendar.  Where possible book an appointment time that does not conflict with any compulsory faculty events. If you are studying at our Winchester Campus you should book an appointment on a day when you are able to travel to Southampton.

You will need to bring the following to your appointment:

  • Your confirmation of booking email
  • Valid passport with a visa sticker/vignette
  • Biometric Residence Permit if you have already collected it from the Post Office
  • The original qualification (s) that are listed on your CAS.  You must bring these documents even if you were not asked to present them when you made your application for your visa.
  • Your term time address

If you fail to bring any of the documents listed above you will not be able to register and will not be able to start to study at the University of Southampton.

What will happen at your appointment?

  
At arrival At the start of your appointment we will check that you have all of your necessary documents with you.  We will also ask you to read and sign a declaration that you understand your responsibilities as a student with a Tier 4 visa.  We will also ask you to give us permission to obtain your immigration history from the Home Office if necessary.  This will be to help you resolve an issue with your visa.  You can read a copy of this document here (hyperlink)
Qualification checking and scanning We will check your original qualification certificates and take a scan to add to your student record
Identity and visa check

We will check your passport and entry vignette, and either issue or check your Biometric Residence Permit (BRP).

If your visa requires you to register with the police we can provide guidance on how you do this.

Scanning We will scan your passport, visa, signed declaration and BRP into your student record, and update our records to say that we have completed your right to study check so that you can fully enrol.
Enrol We will support you to complete enrolment
ID card We will give you your ID card and you are ready to start your studies

I have completed my Pre-Sessional English for Academic purposes course and have a Joint CAS

You must enrol for your main programme online.

You do not need to attend International Registration and will receive an email advising you where you can collect your new ID card.

I have completed my Pre-Sessional English for Academic purposes course and I need to renew my visa

The Visa & Immigration Student Advice Service (VISAS Team) provides support to Pre-sessional students to check and submit their new visa applications. If you choose to submit your visa using the service offered by the VISAS Team then you do not need to attend International Registration and you do not need to apply for your new student ID card as you will receive this once you have submitted your new visa.

I have another type of visa

You will need to attend our International Registration event and will receive an email inviting you to book an appointment.

Before you book your appointment please check your Welcome Events Calendar.  Where possible book an appointment time that does not conflict with any compulsory faculty events. If you are studying at our Winchester Campus you should book an appointment on a day when you are able to travel to Southampton.

You will need to bring the following to your appointment:

  • Your confirmation of booking email
  • Either a Valid Biometric Residence Permit or a Passport with visa sticker/vignette
  • Your term time address

What will happen at your appointment?

  
At arrival At the start of your appointment we will check that you have all of your necessary documents with you.
Identity and visa check

We will check your passport and immigration status document

If your visa requires you to register with the police we can provide guidance on how you do this.

Scanning We will scan your passport and confirmation of immigration status into your student record, and update our records to say that we have completed your right to study check so that you can fully enrol.
Enrol We will support you to complete enrolment
ID card We will give you your ID card and you are ready to start your studies.

I have applied for a new visa or immigration status but have not received a decision yet

You will need to attend our International Registration event and will receive an email inviting you to book an appointment.

Before you book your appointment please check your Welcome Events Calendar.  Where possible book an appointment time that does not conflict with any compulsory faculty events. If you are studying at our Winchester Campus you should book an appointment on a day when you are able to travel to Southampton.

You will need to bring the following to your appointment:

If you applied for a new visa in the UK, and you have not yet received a decision on your application you must bring the following documents to your appointment:

  • A print out of your application form
  • A print out of your application document checklist
  • A print out of your biometric appointment confirmation
  • Your term time address

What will happen at your appointment?

  
At arrival At the start of your appointment we will check that you have all of your necessary documents with you.
Identity and visa check We will check your documentation.
Scanning We will scan your documentation into your student record, and update our records to say that we have completed your right to study check so that you can fully enrol.
Enrol We will support you to complete enrolment
ID card We will give you your ID card and you are ready to start your studies.

When is International Registration?

I am starting in Semester 1

DateAppointment times

19-24 September

Available between 9-4

Closed-25 September

 

26-27 September

Available between 9-4

30 September-4 October

Available between 9-4

I am starting at another time of year

If you are starting at another time of year  you will need to book an appointment to register your passport and visa and complete enrolment.  Please call +44(0)2380 599599  to book an appointment to attend the Student Services Centre (Highfield Campus, Building 37).

Next steps

Congratulations - you have now completed the important steps required before you arrive.

Please visit the When You Arrive section to find out more about what happens when you arrive in Southampton.

We have a Welcome calendar that will help you find out what is going on around campus in your first few weeks.

When you arrive

Find out more about what happens when you arrive in Southampton

Welcome calendar

Find out more about events in your first few weeks at the University

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