On 3-Mar-09, at 9:48 AM, ruedi.lindegger_at_unisg.ch wrote:
Dear Mr. Harnad
I just registered the new open access policy at ROARMAP.
With best regards
Ruedi Lindegger
Dear Mr Lindegger,
That is wonderful. It now appears in ROARMAP as follows (but please
see my comments below about a few slight clarifications and even a
very small but extremely important detail I would like to urge you to
modify):
University of St. Gallen (SWITZERLAND*
institutional-mandate)
http://www.unisg.ch
Institution's/Department's OA Eprint Archives
[growth data]
http://www.alexandria.unisg.ch
Institution's/Department's OA Self-Archiving
Policy
The new 'Reglement zur Open Access
Policy' (signed December 15th, 2008 by the
Senate, the academic governing body of the
university) contains rules for the
researchers at the University of St. Gallen.
These rules go beyond the former 'Open Access
Policy' (signed November 12th, 2007 also by
the Senate). The new regulations are
mandatory.
There are three parts in the new regulations:
General provisions, Obligations and Rights of
researchers.
General statement: The results of the
research at the University of St. Gallen
should be open to public access.
Obligations : The researchers are obliged to
retain the necessary rights for
self-archiving under OA (Open Access) prior
to publication. If this is only possible with
a temporally limited embargo, they have to
fix this period in the contract. If there is
a possibility to publish the post-print
version under OA instead of the pre-print one
the researchers have to choose the former.
There is, however, a phrase in the
regulations "soweit möglich", meaning "where
possible", because the university is aware of
the situation that there are publishers who
do not allow self-archiving under OA.
The full text (post-print or pre-print) has
to be published in the institutional
repository of the research platform of the
University of St. Gallen
(
http://www.alexandria.unisg.ch) at the
moment of acceptance by a publisher. Further,
the university encourages the researchers to
publish in OA-journals.
Rights: The university supports the
researchers concerning all matters of OA.
Added by: Ruedi Lindegger (Coordinator
Research-Platform) alexandria AT unisg.ch on
03 Mar 2009
The two recommended clarifications are the following:
(1) "Publish" is ambiguous in English, and in fact also
ambiguous insofar as the St. Gallen policy is concerned.
The paper is published in the journal. In addition to
that, the paper is deposited (or "self-archived") in the
repository (Alexandria). In addition, that paper,
deposited in Alexandria, is either made OA immediately,
or it is made OA after an embargo period, or it is not
made OA. (Clearly none of these is quite synonymous with
"publishing in Alexandria" in the same sense as
publishing in the journal!) I have suggested a wording
below that will disambiguate this: use "deposit" instead
of "publish."
(2) "Postprint" and "Preprint" are ambiguous as you use
them. "Preprint" means any draft before the final,
refereed, accepted draft. That final, refereed draft
itself, as well as the publisher's copy-edited PDF, and
any subsequent postpublication corrected drafts are
all postprints. I think that in your policy, by
"preprint" you actually mean the author's final,
refereed, accepted draft, and by "postprint" you mean the
publisher's PDF. This will create confusion if you call
them "preprint" and "postprint," because publisher'
policy statements in Romeo are not based on this usage:
By "postprint," most publishers mean the author's
refereed, accepted final draft, and when publishers want
to specify policy regarding their proprietary PDF, they
refer specifically to the proprietary published version.
I have suggested a disambiguation below, but I would also
like to add that there is no real reason to prefer the
publisher's PDF over the author's postprint. Almost all
OA mandates require only the author's postprint, and in
fact the functionality of that draft is better than the
publisher's PDF, whereas the restrictions on it are far
fewer.
What is an Eprint?
Eprints are the digital texts of peer-reviewed research
articles, before and after refereeing. Before refereeing
and publication, the draft is called a "preprint." The
refereed, accepted final draft is called a "postprint."
(Note that this need not be the publisher's proprietary
PDF version!) Eprints include both preprints and
postprints (as well as any significant drafts in between,
and any postpublication updates). Researchers are
encouraged to self-archive them all. The OAI tags keep
track of all versions. All versions should contain links
to the publisher's official version of record.
My third point consists of a very small recommended modification in
the policy that will make it substantially more effective:
(3) Currently, you have a rights-retention mandate,
requiring immediate deposit and OA either immediately or
after an (unspecified) embargo period, but with a "soweit
möglich" clause that allows the researcher to opt out of
the rights-retention, OA and deposit itself (presumably
if the publisher does not agree to the rights-retention
and OA deposit, in which case the paper presumably need
not be deposited at all). My suggestion is that you make
the deposit mandatory in any case, and apply the "soweit
möglich" opt-out clause only to whether and when the
deposit is made OA: If the publisher refuses to allow
rights-retention and OA, even after an embargo, but the
researcher wishes to publish in that journal anyway, that
is fine: The postprint must be deposited immediately upon
acceptance anyway, but it can be deposited under Closed
Access instead of OA, and left under Closed Access
indefinitely (just as it would be left under Closed
Access during an embargo).
The reason (3) is so important is that it (a) immunizes the mandate
against opt-outs from doing the deposit itself. (Publisher policy
does not apply in any way to institution-internal, Closed-Access
deposits; it applies only to making access OA.) This way there are no
exceptions to the deposit requirement, and the calendar date of
journal-acceptance specifies exactly when the deposit must be done.
You have left the permissible embargo open-ended (although a cap
could be recommended, if not required -- e.g., 6-12 months, but this
is minor, because of the next point, (b)):
(b) If all St. Gallen's refereed article output is immediately
deposited upon acceptance, then even for those deposits that are not
OA -- either because they have a finite embargo or because they are
in Closed Access indefinitely -- can still provide "Almost-OA" though
the repository's "request a copy" Button, allowing users who reach
the metadata of a Closed Access deposit to send an automatic email to
the author requesting one copy for research purposes, with one click,
and allowing the author to authorize the emailing of one copy to the
requester, automatically, by the repository software, likewise with
one click.
So here are the small changes I would recommend in the current
language of the St. Gallen Mandate:
Obligations : The researchers are obliged to
retain the necessary rights for
self-archiving under OA (Open Access) prior
to publication. If this is only possible with
a temporally limited embargo, they have to
fix this period in the contract. If there is
a possibility to publish the post-print
publisher's PDF version under OA instead of
the pre-print one author's refereed, accepted
final draft the researchers have to choose
the former.
There is, however, a phrase in the
regulations "soweit möglich", meaning "where
possible", because the university is aware of
the situation that there are publishers who
do not allow self-archiving under OA.
The full text (post-print or
pre-print author's postprint or publisher's
PDF) has to be published deposited in the
institutional repository of the research
platform of the University of St. Gallen
(
http://www.alexandria.unisg.ch) at the
moment of acceptance by a publisher. Where it
is not possible to retain the right to
self-archive under OA, even after an embargo,
the author's postprint must nevertheless be
deposited upon acceptance, but under Closed
Access instead of OA.
I hope you will consider these modifications. If you do decide to
adopt them, please let me know and I will update the policy as
registered in ROARMAP.
Congratulations and best wishes,
Stevan Harnad
__________________________________________________________________
Alexandria Forschungsplattform - www.alexandria.unisg.ch
Universität St. Gallen
Dufourstrasse 40a
9000 St. Gallen
Tel 071 224 7600 (Mo-Mi)
Mail ruedi.lindegger_at_unisg.ch / alexandria_at_unisg.ch
Web www.alexandria.unisg.ch/Personen/Ruedi_Lindegger
Stevan Harnad <harnad_at_ecs.soton.ac.uk>
02.03.2009 14:11
An
bernhard.ehrenzeller_at_unisg.ch
Kopie
ruedi.lindegger_at_unisg.ch
Thema
Re: Antwort: U. St. Gallen's new Open Access Policy
Leiber Bernhardt,
Vielen Dank. Wir erwarten gespannt Ihre Anmeldung!
Mit besten Grüsse,
Stevan
On Mon, 2 Mar 2009, bernhard.ehrenzeller_at_unisg.ch wrote:
>
> Dear Stevan
>
> We will do that.
>
> Best regards
>
> Bernhard
>
>
> Institut für Rechtswissenschaft
> und Rechtspraxis (IRP-HSG)
> Bodanstrasse 4
> CH-9000 St. Gallen
>
> Tel.-Nr. +41 (0)71 224 24 40/46
> Fax-Nr. +41 (0)71 224 24 41
> bernhard.ehrenzeller_at_unisg.ch
> www.irp.unisg.ch
>
>
>
> Stevan Harnad
> <harnad_at_ecs.soton
> .ac.uk>
An
>
bernhard.ehrenzeller_at_unisg.ch
> 28/02/2009 04:12
Kopie
> Bernard Rentier
>
<brentier_at_ulg.ac.be>, Alexander
> Borbely
>
<borbely_at_pharma.unizh.ch>,
>
e-collection_at_library.ethz.ch
>
Thema
> U. St. Gallen's
new Open Access
> Policy
>
>
>
>
>
>
>
>
>
>
> Dear Prof. Ehrenzeller,
>
> It is excellent news that University of St. Gallen has
adopted an Open
> Access (OA) Policy as announced in this
> http://idw-online.de/pages/de/news302827
>
> If the policy is an OA mandate (requirement) then that
would make it
> Switzerland's third institutional OA mandate (after
Zuerich and ETHZ)
> and fourth OA mandate (SNF has a funder mandate), the
world's 66th OA
> mandate:
http://www.eprints.org/openaccess/policysignup/
>
> Could I ask you if you would register St. Gallen's
policy in ROARMAP:
>
http://www.eprints.org/openaccess/policysignup/sign.php#fr
>
> That way it will help other universities and research
funders
> worldwide to do likewise.
>
> (Your repository itself, Alexandria, is already
registered in ROAR:
>
http://roar.eprints.org/index.php?action=search&query=gallen&submit=Search
> )
>
> With congratulations and best wishes,
>
> Stevan Harnad
> American Scientist Open Access Forum
>http://amsci-forum.amsci.org/archives/American-Scientist-Open-Access-Forum.h
tml
>
>
> Chaire de recherche du Canada
Professor of Cognitive
> Science
> Institut des sciences cognitives
> Electronics & Computer Science
> Universite du Quebec a Montreal
University of
> Southampton
> Montreal, Quebec
> Highfield, Southampton
> Canada H3C 3P8
> SO17 1BJ United Kingdom
> http://www.crsc.uqam.ca/
> http://users.ecs.soton.ac.uk/harnad/
>
>
>
>
>
>
>
Received on Tue Mar 03 2009 - 16:58:43 GMT