Below is a message from Chris Gutteridge. Demoprints is currently
being ovrehauled, but the source of the problem of back-logged deposits
is now clear (and it should have been made clear to depositors):
http://demoprints.eprints.org/
In a normal institutional archive, after an item is deposited, it
is first checked (by someone other than the depositor) to make sure the
metadata are ok and the full-text is present and readable, and only then
are they cleared for deposit (and then they appear).
In demoprints, it is the depositor himself who does this checked!
(So the back-logged depositors, not knowing this, because the
documentation was unclear, never actually checked their deposits and
cleared them from the buffer so they could appear. (That is what I just
now did for the 49 backlogged items.)
Helene Bosc, who is now very experienced in this, and is in fact conducting
workshops in France on how to deposit, has added some helpful feedback below.
SH
Date: Tue, 26 Apr 2005 15:01:25 +0100
From: Christopher Gutteridge <cjg_at_ecs.soton.ac.uk>
To: Stevan Harnad <harnad_at_ecs.soton.ac.uk>
Subject: Re: Demoprints: Apologies
We are currently planning an overhaul of the demoprints site. It should
make things much clearer and easier.
Christopher Gutteridge -- cjg_at_ecs.soton.ac.uk -- +44 (0)23 8059 4833
University of Southampton, School of Electronics and Computer Science
> Stevan Harnad wrote:
>Apologies to those who have deposited papers in Demoprints and not
>seen them appear! The buffer has apparently not been processed since
>24 March 2004! I am myself now processing the backlog and I hope that
>the buffer will now be processed weekly! -- SH
>
> Richard Poynder wrote:
>>I tried [Demoprints] but had some difficulties.
>>[ http://demoprints.eprints.org/ ]
>>Specifically, I could not establish whether the article I was trying to
>>post had been accepted by the system. After 20 minutes trying to work
>>this out I gave up. Perhaps this is because it is only a demo system,
>>but I think the first thing a researcher would want to do is check that
>>his paper has indeed been uploaded - by doing a search to see if it is
>>there. It might also be because I am not as technology literate as I
>>would wish, but then many researchers might be similarly handicapped!
>
>Richard, many thanks for that feedback! You are quite right that depositors
>require rapid feedback and the reward of seeing of their paper in the archive
>(if there are no metadata problems to fix) as soon as possible.
>
>I note that there was a backlog of 49 deposits in the Demoprints buffer.
>I have now cleared most for deposit myself (some had errors to fix) and
>will ask Chris Gutteridge to make sure someone checks the Demoprints buffer
>at least every week.
>
>A week is too slow a turnaround for a real institutional archive, however, so
>I hope institutions will make sure that their buffer is processed daily or even
>more often, especially in the all-important start-up phase when the idea is
>to encourage and reward all self-archivers!
>
>But Richard, your own deposit did not even make it to the buffer: The sequence
>is: (1) Register (and wait for confirmation). [I assume you went through this
>1-time phase successfully, if you got the the deposit stage.] (2) Deposit the
>metadada and the full-text of a paper. (3) Wait for confirmation that it has
>been processed (usually after someone has checked that the metadata ar ok and
>that the full-text is indeed attached and readable).
>
>You must have left out a step in (2) because your deposit never even reached
>the buffer for checking. (Please do try again, or let me know what happened!)
>
>Stevan Harnad
Date: Tue, 26 Apr 2005 15:49:23 +0200
From: Helene Bosc <hbosc_at_tours.inra.fr>
To: harnad_at_ecs.soton.ac.uk
Subject: réponse à Poynder
Voici ce que je pourrais répondre à Poynder.
A toi de voir ce qu'il faut faire. A arranger et mettre sur la liste avec
une conclusion qui dit que c'est très bien mais que c'est mieux que les
documentalistes l'enseignent (et se cassent d'abord le nez à la place du
chercheur) comme je le fais et vais le faire.
> Richard Poynder wrote:
> I tried it but had some difficulties. Specifically, I could not establish
> whether the article I was trying to post had been accepted by the system.
Je crois que je comprends les difficultés rencontrées car je pense avoir eu
les mêmes.
Il n'est pas clair quand on rentre dans la première page de Demoprint qu'il
y a des droits qui peuvent être limités (pour moi c'est arrivé par accident
: je n'avais pas lu et je suis allée trop vite).
J'ai cliqué sur une catégorie de sujet en pensant qu'il s'agissait de la
catégorie du papier que j'allais archiver et en fait j'ai limité mes droits
de consultations et ensuite j'ai cliqué sur articles et j'ai fait la même
erreur.
J'ai réussi à comprendre ce qui s'est passé en me mettant en contact avec
Chris Gutteridge.
Donc cette page doit être éliminée pour la démo : elle est source d'erreurs
> After 20 minutes trying to work this out I gave up. Perhaps this is because
> it is only a demo system, but I think the first thing a researcher would
> want to do is check that his paper has indeed been uploaded - by doing a
> search to see if it is there. It might also be because I am not as
> technology literate as I would wish, but then many researchers might be
> similarly handicapped!
Helene Bosc
Bibliothecaire
Unite Physiologie de la Reproduction et des Comportements
UMR 6175 : INRA-CNRS-Universite de Tours-Haras Nationaux
37380 Nouzilly - France
TEL : 02 47 42 78 00 FAX : 02 47 42 77 43
e-mail: hbosc_at_tours.inra.fr
http://www.tours.inra.fr/prc/internet/documentation/communication_scientifique/comsci.htm
Date: Tue, 26 Apr 2005 16:10:22 +0200
From: Helene Bosc <hbosc_at_tours.inra.fr>
To: harnad_at_ecs.soton.ac.uk
Subject: PS sur Demoprints
Il y a un autre problème avec demoprints.
je pense aussi que Poynder n'a pas vu que son archivage était en pending
Items . Voici un extrait de mon message précédent.
"both were staying as pending items and I deposited the first this morning";
Je viens de me souvenir que je n'avais pas compris d'abord que je devais
les déposer. Je pensais qu'un administrateur de demoprints le ferait
. parce que je connais le système j'ai cherché la raison et toute seule
j'ai déposé. mais Il est normal qu'un naif ne sache pas le faire.
Suite à mon message
pour info
>Date: Thu, 14 Apr 2005 14:01:50 +0100
>From: Christopher Gutteridge <cjg_at_ecs.soton.ac.uk>
>To: Helene Bosc <hbosc_at_tours.inra.fr>
>Subject: [travail] Re: demoprints
>
>a) you've got an editorial restriction - which means you can only
>edit/approve certain items. (this is used to limit an editor to a certain
>subject or type of record). Edit your "user record" and remove the restriction.
>
>b) The search index is rebuilt every few hours, the /view/ pages are
>rebuilt every few hours.
>
>Helene Bosc wrote:
>
>>Christopher,
>>
>>I have 2 problems with demoprints
>>I have deposited 2 articles two days ago.
>>
>>both were saying as pending items and I deposited the first this morning;
>>
>>It appears in the archive when I search by my name Bosc, but I cannot
>>succeed to find it by subject (ZA information ressources)
>>
>>When returned to the buffer the second article has disappeared and I
>>have instead of mine the following
>>(see the past screen below.)
>>
>>Submission Buffer Overview
>>The following records match your editorial scope, which is: Subjects
>>matches any of "ZA Information resources" AND EPrint Type matches any of
>>"Article".
>>
>>Click on the title of an entry to view, edit, accept or reject it.
>>
>>Title Submitted by Submission Date
>>Open Archive Software Tools Dr Emil Zorg 20 January 2005
>>
>>Go to the Demonstration EPrints Archive User Area Homepage
>>
>>Where is the problem
>>Helene
>>
>>
>>
>>A 14:17 13/04/05 +0100, vous avez écrit :
>>
>>>It looks like demoprints may get a big redesign over the next few months.
>>>
>>>This may mean that the "admin" options are not available to users.
>>>
>>>Also it will look substatantially different.
>>>
>>>If this happens before your demos I will either
>>>a) give you an admin account
>>>or
>>>b) give you a log-in on a spare eprints archvie. There's usually one or
>>>two unused one around here.
>>>
>>>I'm starting to write the design for the new demoprints today, so any
>>>suggestions you have would be very interesting as you are an important
>>>user of demoprints (using it for live demos!)
Received on Tue Apr 26 2005 - 15:26:51 BST